• Please have employees login to their payroll and update their email and addresses and opt in to receiving their tax forms electronically (they have the option to print a copy anytime)

• Please make sure you received a W-9 from all vendors that are not corporations. Please ensure that W-9’s are updated annually to ensure that address and name are current. Here is the link to the W-9 form to send or print: https://www.irs.gov/pub/irs-pdf/fw9.pdf

• Tax Guide for Small Businesses: https://www.irs.gov/pub/irs-pdf/p334.pdf

• Travel, Gifts & Car Expenses https://www.irs.gov/publications/p463

• 2025 mileage rate 70 cents per mile

Even though you may have a 3rd party payroll provider file payroll returns and make tax payments, you are ultimately responsible for making sure they are filed and paid. The IRS recommends enrollment in the U.S. Treasury Department’s Electronic Federal Tax Payment System (EFTPS), to monitor your account and ensure that timely payments are being made on your behalf. Most state tax agencies also offer a way to verify your tax payments. Please contact the appropriate state offices directly for details. To sign up for EFTPS - https://www.irs.gov/payments/eftps-the-electronic-federal-tax-payment-system